Agency Software Stack Cost Calculator

List what you pay for today, tick the tools an all-in-one platform would genuinely replace for your workflow, and compare. Every price is editable. The defaults are public list prices we checked on October 15, 2026, and each one links to its source. Your plan, seat count or billing cycle may differ, so overwrite them with what's on your invoices.

1. What you pay for now

Untick "Replace?" for anything you'd keep (many people keep a design tool, accounting software or a specialist email platform). Leave a price at 0 if you don't use that tool.

Replace?Tool / job$ per unit / moUnitsSource (checked Oct 15, 2026)

2. The all-in-one platform you're comparing

Plan prices from gohighlevel.com/pricing, checked October 15, 2026. Annual billing is listed at 10× the monthly price ($970 / $2,970 / $4,970 a year). Usage is billed separately: email is $0.675 per 1,000 sends and phone/SMS follows Twilio-based rates (HighLevel pricing guide). Don't leave usage at $0 if you text a lot. Your current SMS tool's bill is a reasonable starting estimate.

3. Your inputs, compared

Current stack (all tools)
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Tools it would replace
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Tools you'd keep
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Platform + usage + add-ons
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Difference per month
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Difference per year
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Check the prices and units above (use your invoices), then press Compare. Results appear here.

"Difference" = what you'd stop paying for the replaced tools minus the platform's cost. Positive means your inputs come out cheaper after switching; negative means your current stack costs less. This is arithmetic on the numbers you entered. It doesn't count migration time, learning curve, contract exit fees, or features you'd gain or lose.

Want to check it against your real workflow?

HighLevel offers a 14-day free trial on any plan (a card is required, and billing starts when the trial ends unless you cancel). Rebuild one real process during the trial before you cancel anything you already pay for.

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How to use this honestly

  • Only tick a tool if you'd really cancel it. "It has a form builder too" doesn't mean it does what your current form tool does for you.
  • Use your invoice, not the list price. Seats, contact tiers, annual discounts and legacy pricing change the numbers a lot.
  • Estimate usage. All-in-one platforms usually bill texting, calling and AI separately, so a low plan price can turn into a higher monthly bill.
  • Related reading: Which plan fits? (plan picker)

Disclaimer: This calculator does math on the numbers you enter. It isn't financial advice, and it doesn't promise savings or income. Default prices are public list prices checked on October 15, 2026, and vendors change them often, so verify on each vendor's pricing page before you decide. Results vary.

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Stack Liftoff (Space Launch Agency LLC) is an independent HighLevel affiliate, not affiliated with or endorsed by HighLevel, Inc. We may earn a commission if you sign up through our links, at no extra cost to you. Full disclosure